AI Lab Assistant to the CEO & Team (30 - 60%)

AI Lab Assistant to the CEO & Team (30 - 60%)
Zurich and Davos

Job Details

Location: Zurich/Davos, Switzerland, 30-60%,flexible

Lab42 is Switzerland’s youngest Artificial Intelligence Lab operated by Mindfire. We're committed to creating a vibrant AI research community that pushes the boundaries of AI research and technology. Just recently, Lab42 set a new AI world record, enabling new approaches to human-level AI. We have a job opening for a highly organized, agile, ambitious, and motivated CEO & Team Assistant to join our dynamic team.

Key Responsibilities:

  • Provide comprehensive administrative support to the CEO and the executive team, including managing emails, schedules, meetings, invoicing, and travel arrangements.
  • Coordinate and plan events, ensuring smooth execution and follow-up.
  • Facilitate internal communication, acting as a point of contact between the CEO, COO and employees or external stakeholders.
  • Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
  • Collect receipts and prepare them for the accounting department.
  • Ensure great housekeeping (beverages, food, recycling, logistics et al.) at our locations in Zurich and Davos, Switzerland.
  • Handle confidential information, act with integrity and professionalism in all aspects of the role.
  • Assist in developing and implementing improved administrative processes within a fast-paced start-up environment.

What it takes:

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role within a startup environment, ideally within tech.
  • Excellent command of English and German, both written and spoken.
  • Proficiency in Microsoft Office Suite (MS Teams, Outlook, Word, Excel, and PowerPoint).
  • Experience and a strong interest in generative AI tools (beyond ChatGPT)
  • Strong organizational skills with an ability to prioritize tasks seamlessly and with excellent attention to detail.
  • Outstanding interpersonal and communication skills, with the ability to interact effectively with all levels of the organization.
  • Demonstrable flexibility, proactivity, and problem-solving skills in a rapidly changing environment.


Please do not apply as we will not consider your application if:

  • You do not have a work permission to work in Switzerland.
  •  You are not willing to work physically in Zurich or Davos, Switzerland.
  • You have never worked in a startup environment.

What we are offering: 

We offer more than just a job: after an initiation period, you are eligible for the company’s shares program and become part of the Mindfire family. Furthermore, you will …

  • Engage in a dynamic, innovative company that values and fosters out-of-the-box thinking.
  • Thrive in a professional, goal-oriented culture where:
  1. Managers exemplify leadership.
  2. Fairness and respect are paramount.
  3. Autonomy is encouraged, accepting mistakes aslearning opportunities.
  4. Conflicts are addressed openly and promptly.
  • Take on a high level of personal responsibility.
  • Participate in an exciting mission within a creativeand forward-thinking environment.
  • Collaborate with some of the industry's brightest andmost innovative minds.
  • Gain insights into AI and cutting-edge, self-learningtechnologies.
  • Embrace the opportunity to make a large-scale impactand drive global change.

Join our mission to create the world's largest research community, collectively pioneering AI technology in Switzerland. If you are highly organized, proactive, and enjoy supporting leadership within a dynamic and innovative environment, we'd love to hear from you.

Please apply with a cover letter or video and CV by clicking the button below. Let's shape the future of AI together!

Contact: Dr. Daniela Suter

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